AI Policy Template for Regulated Industries

Policy Needs for Regulated Industries

• Regulatory mapping that links AI policy clauses to specific compliance obligations like HIPAA, SOX, and AML
• Audit-ready documentation that satisfies examiner expectations for AI risk management
• Pre-deployment risk assessment procedures required by sector-specific regulators
• Data classification rules that prevent regulated data from entering unapproved AI systems
• Incident reporting timelines aligned to regulatory notification windows
• Third-party due diligence checklists for AI vendors handling regulated data

Key Clauses to Include

1. 1
   Regulatory Control MappingMap every AI policy clause to the specific regulatory requirement it satisfies, maintaining a live crosswalk document that auditors can review.
2. 2
   Pre-Deployment Risk AssessmentRequire a documented risk assessment approved by the compliance function before any AI system processes regulated data or makes decisions affecting regulated outcomes.
3. 3
   Regulatory Incident NotificationDefine internal escalation timelines that ensure AI-related incidents are reported to regulators within mandated windows, typically 24 to 72 hours.
4. 4
   Data SegregationMandate technical and administrative controls that prevent regulated data categories from being processed by AI systems not explicitly approved for that data class.
5. 5
   Examiner Access ProvisionGuarantee that regulators and examiners can access AI model documentation, audit logs, and risk assessments upon request without unreasonable delay.