AI Policy Templates
for Every Regulation.
Stop writing AI policies from scratch. Pick an expert-curated template, customize it for your company, and be audit-ready in minutes. New templates added regularly as regulations evolve.
Every template includes training modules and quiz questions.
General AI Acceptable Use Policy
The foundational AI policy every company needs. Defines approved tools, permitted uses, prohibited data types, and employee responsibilities.
Confidential Information and AI Policy
Protects sensitive business information from being shared with AI tools. Covers trade secrets, financial data, strategic plans, and client information.
AI-Generated Content Policy
Guidelines for reviewing, attributing, and disclosing AI-generated content. Covers accuracy verification, intellectual property, and transparency requirements.
Shadow AI Prevention Policy
Prevents unauthorized AI tool usage across the organization. Defines the approval process for new AI tools and consequences for unapproved usage.
AI Tool Approval and Procurement Policy
Standardizes how new AI tools are evaluated, approved, and onboarded. Includes vendor assessment criteria, security review requirements, and approval workflows.
GDPR AI Data Processing Policy
Ensures AI tool usage complies with GDPR requirements for personal data processing, data subject rights, and cross-border data transfers.
CCPA/CPRA AI Data Policy
Governs AI usage in compliance with California Consumer Privacy Act requirements including data minimization, consumer rights, and automated decision-making disclosures.
PCI DSS AI Compliance Policy
Prevents cardholder data from being processed through AI tools. Covers payment card information handling, access controls, and logging requirements.
EU AI Act Compliance Policy
Comprehensive policy aligned with the EU AI Act risk categories. Covers high-risk AI systems, transparency obligations, and conformity assessments.
ISO 42001 AI Management System Policy
Aligns your AI governance with the ISO 42001 international standard for AI management systems. Covers risk assessment, impact analysis, and continuous improvement.
NIST AI Risk Management Framework Policy
Implements the NIST AI RMF functions: Govern, Map, Measure, and Manage. Provides a structured approach to identifying and mitigating AI risks.
SOC 2 AI Controls Policy
Addresses AI-specific controls for SOC 2 Trust Services Criteria. Covers security, availability, processing integrity, confidentiality, and privacy in AI usage.
Healthcare AI Policy (HIPAA)
Governs AI usage in healthcare settings with strict HIPAA compliance. Covers protected health information, clinical decision support, and patient data safeguards.
Financial Services AI Policy
AI governance for financial institutions covering fair lending, model risk management, algorithmic trading, and customer data protection.
Legal Services AI Policy
Ethical guidelines for AI usage in legal practice. Covers attorney-client privilege, confidentiality, competence requirements, and disclosure obligations.
Education AI Policy (FERPA)
Protects student data and academic integrity in AI usage. Covers FERPA compliance, student privacy, academic honesty, and appropriate educational AI use.
Government Contractor AI Policy
Comprehensive policy for AI use by federal government contractors. Addresses FAR/DFARS requirements, CUI protection, CMMC compliance, FedRAMP requirements, and restrictions on AI in classified and sensitive environments.
AI in Hiring and Recruitment Policy
Governs AI usage in hiring processes including resume screening, candidate assessment, and automated decision-making with bias audit requirements.
AI for Code Generation Policy
Guidelines for developers using AI coding assistants like GitHub Copilot. Covers code review requirements, intellectual property, security scanning, and open source compliance.
AI in Marketing and Sales Policy
Guidelines for using AI in marketing content, sales outreach, advertising, personalization, and lead generation. Ensures truthfulness, FTC compliance, and brand consistency.
AI in Customer Communications Policy
Guidelines for using AI in customer-facing communications including chatbots, automated responses, email assistance, and personalized messaging.
UK AI Governance Policy
Aligns with the UK's pro-innovation approach to AI regulation. Covers ICO guidance, the AI Safety Institute requirements, and sector-specific regulatory expectations.
Multi-Jurisdiction Enterprise AI Framework
Comprehensive framework for enterprises operating AI across multiple jurisdictions. Provides guidance on harmonizing AI governance across EU, UK, US, and other regions.
Nigeria AI Acceptable Use Policy
Foundational AI policy localized for Nigerian businesses and the NDPA 2023.
NDPA 2023 & AI Compliance Policy
Dedicated policy for AI data processing under the Nigeria Data Protection Act.
Nigerian Financial Services AI Policy
AI governance for Nigerian banks and fintechs, aligned with CBN guidelines.
NITDA AI Governance Framework Policy
Public sector and general enterprise AI governance following NITDA standards.
Nigerian Healthcare AI Data Policy
AI usage in Nigerian healthcare settings with focus on patient privacy.
AI in Nigerian Education & Research
Guidelines for Nigerian schools and universities using AI.
Nigerian AI Ethics & National Strategy Policy
High-level ethical framework aligned with Nigeria's National AI Strategy.
AI in Human Resources and People Ops
Financial Intelligence & Anti-Money Laundering AI Policy
Have a specific regulation you need covered? Let us know.
What's inside every template
Full Policy Document
3,000-5,000 word comprehensive policy with purpose, definitions, and enforcement.
Training Modules
Built-in training content that teaches employees what the policy means.
Quiz Questions
Verification quizzes that confirm understanding. Scored and tracked automatically.
Configurable Variables
Customize company name, departments, and tools without rewriting the policy.
From Template to Audit-Ready in Under 5 Minutes.
Pick Your Template
Browse by regulation or industry. Select the template that matches your compliance needs.
Customize & Publish
Add your company name and rules. Training and quizzes are already built in. Hit publish.
Deploy & Enforce
Employees get assigned training automatically. The browser extension enforces acknowledgment.
Every Template Is Written by Compliance Professionals. Not AI.
We don't govern AI with more AI. Every policy template, training module, and quiz question in PolicyGuard is authored by human compliance experts and reviewed for regulatory accuracy. No AI generation. No hallucinations. No black box compliance.
Questions about templates
An AI acceptable use policy is a document that defines how employees in your organization are allowed to use AI tools like ChatGPT, Claude, Gemini, and Copilot. It covers what data can and cannot be shared with AI tools, which tools are approved, disclosure requirements, and compliance obligations. PolicyGuard AI provides 28+ expert-curated templates that cover every major regulation.
Yes. Under GDPR, organizations must document how personal data is processed, including when it is entered into AI tools. GDPR Articles 5, 13, 22, and 35 all have implications for AI usage. PolicyGuard provides a dedicated GDPR AI Data Processing template that covers all of these requirements.
A comprehensive AI usage policy should include: purpose and scope, definitions, approved and prohibited AI tools, permitted and prohibited uses, data handling rules (especially for personal and confidential data), human oversight requirements, disclosure and transparency obligations, training requirements, compliance monitoring procedures, and enforcement consequences. PolicyGuard templates include all of these sections plus built-in training modules and quiz questions.
No. Every PolicyGuard template is written by compliance professionals and reviewed by regulatory experts. There is no AI inside PolicyGuard. We intentionally use human-authored content because compliance documents must be accurate, legally sound, and free of hallucinations. You cannot solve the AI governance problem with more AI.
PolicyGuard regularly adds new templates as regulations evolve and new compliance requirements emerge. The library currently includes 28+ templates and is actively growing. All templates are updated when underlying regulations change.