Replace Manual AI Governance with
Automated Policy Enforcement
If you're managing AI policies with documents, tracking compliance in spreadsheets, and hoping employees follow the rules — there's a better way. PolicyGuard automates AI policy enforcement, training verification, and audit trail generation.
The Problem with Manual AI Governance
Most organizations have AI policies. The challenge is proving they are followed.
No Proof of Awareness
Employees sign a generic handbook acknowledgment that may or may not reference AI. When a regulator or auditor asks if employees understand your AI policy, you have no specific proof.
No Enforcement at Point of Use
Policies live in handbooks and shared drives. When an employee opens ChatGPT or Claude, nothing reminds them of the rules or verifies they have been trained.
No Audit Trail
If you need to demonstrate compliance, you are manually compiling emails, sign-off sheets, and training records from multiple systems. It takes hours and the result is incomplete.
Manual Tracking Does Not Scale
When you have 10 employees, spreadsheets work. At 50, it gets painful. At 200+, it is nearly impossible to keep track of who has read what, when policies were updated, and who needs retraining.
Reactive, Not Proactive
Manual governance means you discover compliance gaps after they happen. There is no real-time visibility into whether employees are following the rules today.
PolicyGuard vs Manual Governance
See how automated policy enforcement compares to document-based governance.
| Capability | PolicyGuard | Manual Governance |
|---|---|---|
| Policy distribution | Automated delivery with tracking | Email, handbook |
| Employee acknowledgment | Specific AI policy acknowledgment with timestamp | Generic handbook signature |
| Point-of-use enforcement | ||
| Training verification | Built-in training with quizzes | Self-reported or LMS |
| Compliance tracking | Real-time dashboard | Spreadsheets |
| Audit trail | Automatic logging | Manual compilation |
| Compliance reports | One-click generation | Hours of manual work |
| Policy updates | Automatic re-acknowledgment prompts | Re-distribute and hope |
| Time to implement | Days | Ongoing manual effort |
| Audit readiness | Here's the report | We need time to compile that |
What Changes with PolicyGuard
From Hoping to Knowing
Stop hoping employees read the policy. Know exactly who acknowledged it, when they completed training, and whether they passed the quiz.
From Documentation to Enforcement
Move beyond writing policies that sit in shared drives. Enforce them at the point of use with the browser extension that activates when employees access AI tools.
From Manual Tracking to Automatic Logging
Every policy acknowledgment, training completion, and compliance check is logged automatically. No more chasing sign-off sheets or updating spreadsheets.
From Scrambling to Prepared
When the auditor calls, generate a comprehensive compliance report in one click. No more multi-day scrambles to compile evidence from multiple systems.
From Reactive to Proactive
Real-time dashboards show your compliance posture at a glance. Identify gaps before they become incidents. Get alerts when employees need retraining.
How PolicyGuard Works
Go from manual governance to automated enforcement in five steps.
Deploy Policies
Choose from 28+ expert-curated AI policy templates or upload your own. Assign them to departments, teams, or the entire organization with a few clicks.
Assign Training
Automatically generate training content from your policies. Employees complete training with built-in quizzes to verify comprehension.
Enforce at Point of Use
The PolicyGuard browser extension activates when employees visit AI tools. It verifies policy acknowledgment and training completion before allowing access.
Generate Audit Trails
Every interaction is logged with timestamps. Acknowledgments, training completions, quiz scores, and enforcement events create a complete audit trail.
Report with Confidence
Generate audit-ready compliance reports in one click. Show regulators, auditors, and leadership exactly who is trained, compliant, and following the rules.
Who Should Switch
PolicyGuard is built for organizations that need to prove their AI governance works.
- Companies with 50+ employees using AI tools daily
- Organizations preparing for AI regulations like the EU AI Act
- Compliance teams manually tracking AI policy acknowledgments
- IT departments trying to manage shadow AI usage
- Legal teams who need proof that employees understand AI policies
- HR departments handling AI-related training across multiple departments
- Companies that have AI policies but cannot prove enforcement
Frequently Asked Questions
Most organizations are fully operational within 3-5 business days. You can use our policy templates or upload your existing policies. Employee onboarding typically takes less than 15 minutes per person, and the browser extension deploys silently through your existing management tools.
No. You can upload your existing AI policies directly into PolicyGuard. However, we also provide 28+ expert-curated policy templates written by compliance professionals that you can use as-is or customize. Many organizations use our templates to fill gaps in their existing policy framework.
The browser extension is lightweight and non-intrusive. It only activates when employees visit AI tool websites and simply verifies they have acknowledged the relevant policy and completed training. Most employees appreciate the clarity it provides about what is and is not acceptable AI usage.
PolicyGuard is designed to complement your existing tools, not replace them. It works alongside your LMS, HRIS, and GRC platforms. The browser extension deploys through standard enterprise management tools like Google Workspace or Microsoft Intune. No complex API integrations required to get started.
Plans start at $59/month for up to 10 employees. When you factor in the hours spent manually tracking compliance, compiling audit reports, and the risk exposure from gaps in enforcement, PolicyGuard typically pays for itself within the first month. The real cost of manual governance is the compliance gap it creates.